Tech Talk

Make your Outlook Exchange\ MS Outlook a single platform to work for your mails:

If you have plenty of mail boxes like gmail, ymail,AOL mail, hotmail...Here is the procedure to follow to get the all the mailboxes access through the MS OUTLOOk:

1. To set up your Outlook 2007 client to work with Gmail:

* Open Outlook.
* For new setups, select Do not upgrade.
* Click Yes.
* Enter your display name, email address (including '@gmail.com'), and password. Google Apps users, enter your full email address, e.g. 'username@your_domain.com.'
* Select the 'Manually configure server settings or additional server types' checkbox.
* Select Internet E-mail.
* Settings: name, full email address (including '@gmail.com' or '@your_domain.com')
* In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below.
* In the 'User Name' field, give your full Gmail address, including '@gmail.com' or '@your_domain.com.'
* After creating these settings, clicking Next takes you to the end of the setup.
Here are the Important Details: That are going to change for other mail Configurations
* In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click E-mail Accounts.
* Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab.
****** Incoming server must be 993, and must use SSL encryption.
****** Outgoing server can use 587, TLS encryption.
* Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.

2. If you are using Microsoft Outlook you can define your Hotmail account just like any regular POP3 email account:
Hotmail Incoming Mail Server (POP3) - pop3.live.com (logon using Secure Password Authentification - SPA, mail server port: 995)
Hotmail Outgoing Mail Server (SMTP) - smtp.live.com (SSL enabled, port 25)

3. Yahoo Mail offers standard POP3 access for receiving emails incoming through your Yahoo mailbox, by using your favorite email client software.
To setup your email client for working with your Yahoo account, you need to select the POP3 protocol and use the following mail server settings:
Yahoo Incoming Mail Server (POP3) - pop.mail.yahoo.com (port 110)
Yahoo Outgoing Mail Server (SMTP) - smtp.mail.yahoo.com (port 25)
POP Yahoo! Mail Plus email server settings
Yahoo Plus Incoming Mail Server (POP3) - plus.pop.mail.yahoo.com (SSL enabled, port 995)
Yahoo Plus Outgoing Mail Server (SMTP) - plus.smtp.mail.yahoo.com (SSL enabled, port 465, use authentication).

4.MSN Mail Settings

The MSN email service allows you to use the MSN POP3 and SMTP servers to access your MSN mailbox.
MSN Incoming Mail Server (POP3) - pop3.email.msn.com (port 110, using Secure Password Authentication - SPA)
MSN Outgoing Mail Server - smtp.email.msn.com (select "My outgoing server requires authentication").

5.AOL Mail Settings

The AOL email service is a web based system, designed for managing your AOL mailbox via HTTP IMAP access. Unlike Hotmail, you can use any email client to access your AOL mailbox, as long as it supports the IMAP protocol.
AOL Incoming Mail Server (IMAP) - imap.aol.com (port 143)
AOL Outgoing Mail Server - smtp.aol.com or use your local ISP SMTP mail server

The procedure can be repeated for "Rediffmail.com" but you have to perchase POP3 settings.

All above mails can now be accessible in only one OUTLOOK.

*Note: Please check the settings properly, minute changes in any of the field leads to no connection with the server for that particular mailbox.*

Thanks & Regards:
Amit M. Ahuja

Thanks Amit... Great post Keep posting..
Is there any way to configure more than one exchange account in office outlook?

Hi Praveen,

Thanks for Reply.

& Yes, the requested thing is possible. Please check in my new Post for the same(How to configure more than one exchange account in Microsoft Outlook).

Thanks & Regards:
Amit M. Ahuja